How to use Track Changes in Microsoft Word

Innovation will continue to enhance the way we document and peer review in Microsoft Word. One way this is true is through the use of Track Changes. When used, reviewers are able to create an editing trail of content that was added, edited or removed. Other collaborative features are available such as leaving comments and making annotations. Since at times several edits may be made, the Review Pane makes it easier to view all changes.

VideoScreenshot

Click here to view a step-by-step guide.

An important aspect of peer review, is being able to provide feedback – whether it is in a form of a question, suggesting an edit, or simply stating an opinion.  This step-by-step tutorial will show you how to add, edit and delete a comment in Microsoft Word 2016.


I. Creating a Comment

  1. To add a comment, select the text you wish to comment on.
    Step1
  2. On the REVIEW tab, in the Comments section, select “New Comment.
    Step2
  3. A balloon will pop-up to the right of the selected text.
    Step3
  4. Type your comment in the comment balloon.
    Step4

II. Editing a Comment

  1. To edit a comment, click inside the balloon for the comment that you wish to edit.
    Step5
  2. Once the cursor is in the balloon, you may begin to edit the comment.
    Step6

III. Responding to a Comment

  1. To respond to a comment, click its balloon, and then click the Reply to Comment icon in the Comments balloon.
    Step7
  2. Type your response in the new comment balloon.
    Step8

IV. Deleting a Comment

  1. To delete a comment, right-click the comment.
    Step9
  2. Then, Click Delete Comment
    Step10

V. Deleting all Comments

  1. To quickly delete all comments in a document, click a comment in the document.
    Step11
  2. In the Review tab, click the Delete Comment button.
    Step12
  3. Then, click Delete All Comments in Document.
    Step13

The know-how to conveniently insert comments in Microsoft Word 2016 documents is one of the best features when it comes to collaboration. This easy method of adding, deleting and hiding comments not only provides editors with an efficient way to critique a document, but does so in an environmentally safe way. By using this tool, all comments, discussion and edits will remain in one file rather than having multiple versions. For those who would like more information on using these features, please visit support.office.com for additional resources.